Please read the first two sections below before starting your registration and hotel booking procedure.
BICA 2011 discount rates at Holiday Inn are not available at this time.


Registration

Online registration for BICA 2011 is open until October 31st. The registration fee is $240 USD for BICA Society Members and $290 USD for non-Members. Furthermore, $290 USD is the only total amount you need to pay if you choose to register and to become a member at the same time (please see below; banquet tickets are sold separately for $30 USD per guest, available on the same electronic payment page). A tip: when completing electronic payments, do not create a username, proceed immediately to checkout. If you need detailed instructions how to make payments, they are available here. Registration fee covers all conference sessions and coffee breaks plus a pre-conference workshop, a lunch in Pinzimini on each day of the conference, a reception, a part of the banquet cost, one copy of Proceedings published by IOS Press (FAIA Series), and other conference materials.

Complimentary free one-year membership in BICA Society is automatically added to you when you select the $290 option during registration. To decline membership, enter the comment DECLINE MEMBERSHIP in the Special Order Instructions box under your credit card number when you checkout. Becoming a Member implies acceptance of the Bylaws and provides you with many benefits, including a discount on your hotel room booking, access to BICA Society movies and repositories, and more to come during this year. Most importantly, your Membership will help BICA Society to succeed in its mission. Membership in BICA Society is voluntary and does not involve any commitment or obligation and will not be auto-renewed. All accepted or invited presenters of BICA 2011 are pre-approved for Full (Regular, Voting) Membership in BICA Society. All others who wish to join BICA Society as Regular, Student or Affiliate Members, are referred to http://bicasociety.org/membership/join/

The following policy borrowed from the Society for Neuroscience Annual Meeting is in effect for BICA 2011. At least one registered participant-sponsor of an accepted manuscript is required in order for the manuscript to be published in the Proceedings and included in the conference program. A registered participant may sponsor only one publication and/or presentation. Registration needs to be paid by the sponsor by the camera-ready submission deadline, otherwise the paper will be discarded.

Special registration waivers or discounts are allowed in the following cases. (a) Keynote Speakers and Conference Chairs, but not Invited Speakers or Session Chairs, receive a 100% registration waiver (all allocated). (b) Up to 3 students are allowed to pay a special student registration fee of $100 USD (all allocated). (c) Selected your-talk-only participants, who will spend all their time at AAAI FSS and will show up at BICA only to make their presentation, are allowed to pay a special reduced registration fee of $100 USD (allocated). (d) Up to one guest attendee who accompanies a registered BICA participant (e.g. a family member; not applicable for professionals including students) is allowed and needs to be registered. Guest registration fee is $80 USD and must be included as part of the registration of the BICA 2011 participant. Guest registration covers conference attendance plus all meals and socials; however, it does not cover a separate copy of Proceedings or the banquet. Banquet tickets ($30 USD) should be purchased separately in advance for guests and participants.

Additional copies of BICA 2011 Proceedings can be pre-ordered at the time of registration for $100 USD per copy (includes shipping). Please email alexei@bicasymposium.com for details and instructions.

If you need an official letter of invitation to the conference for obtaining a US visa, and with all other questions, please contact us.


Lodging

A limited number of guest rooms are reserved for BICA Society Members at the great special discount rate of $99 USD per night plus 10% tax, including single and double rooms (for comparison, the special AAAI FSS group rate at Westin Gateway for Nov 2-6 is $169 USD per night +tax). The date range for BICA includes November 3-6, 2011, and if necessary may be extended. Please email alexei@bicasymposium.com (alt email: samsonovich@cox.net) to receive the link to discount room booking (need to be a BICA Society Member). We strongly recommend to book a room in advance. Parking is free for all BICA 2011 participants (staying at Holiday Inn or not) during the whole weekend starting from Friday, and it is $10 on the Thursday night.


Local Information and Arrangements by BICA 2011 Organizers

  • Location of BICA 2011 is across the street (Glebe Road) from the AAAI Fall Symposia and AI Funding Seminar (Westin Arlington Gateway)
  • Lunch on both days will be served at Pinzimini at the site of AAAI FSS (Westin) and is included in the registration fee
  • Reception on Friday at Holiday Inn at 7 PM is included in the registration fee
  • Banquet on Saturday at Pinzimini is optional (not included in registration), the ticket needs to be purchased in advance for $30 USD
  • While breakfast is available at Holiday Inn, we recommend Booeymonger for ~$5 USD across the street (Fairfax Drive) from Holiday Inn. We will arrange that they open before 8am for us on the weekend
  • Recommended transportation to/from airport is by Supershuttle: please check rates and make reservations (IAD, DCA, BWI) to arrive at least 2 hours before the flight.
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Highlights from Holiday Inn Manager

  • The Holiday Inn Arlington is located only 3 blocks from the Ballston Metro Station
  • Guest rooms are slightly oversized, and offer your choice of one king or two queen beds
  • Free refrigerator use in all rooms -- helps keep costs down, and convenience up!
  • Free Internet in all rooms, plus coffee and weekday newspaper
  • Large, easy-access parking lot -- parking is free on weekends
  • Vending machines and ice on all guestfloors Gift shop/sundries on property
  • Coin Drop Laundry Washer and Dryer available on property
  • Large, full-service restaurant, Fitness room and outdoor pool with sundeck
  • Contemporary lounge with free Wi-Fi access
  • Free shuttle ride to the restaurants and shopping within a one-mile radius
  • Free business center services (complimentary Wi-Fi access)


Pictures of the Hotel: Meeting Room and the Lobby

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